Being flexible is crucial to conflict sensitivity, and nowhere is this more important than in the implementation phase. The volatility of conflict dynamics regularly results in the unexpected. A constant dialogue with all parties and regularly updating the conflict analysis will minimise the number (and degree) of surprises. The process of adjusting programming has been discussed under step 2.2.2 above. However, to enable such flexibility on the part of implementers also requires flexibility on the part of funders.

Sound administrative and financial systems normally demand rigorous expenditure planning, monthly closing and reconciling of accounts, periodic budget audits, and several other rather rigid requirements. As a conflict or potential conflict unfolds, these requirements can greatly constrain implementers’ flexibility and easily threaten the life or impact of the intervention. However, both implementer and funder bear an equal responsibility for the finances and the successful implementation of the project. Most funding schemes and implementation strategies can be adjusted if the parties agree with the need for changes.

From the beginning, implementers should look for acceptable adjustments of normal budget requirements to support the specific context of the operation. They should have a good understanding of the mechanisms (funding systems, contract management rules, conceptual and implementing alternatives, etc) available and plan for regular reviews over the duration of the project. Finally, implementers should maintain a fluid dialogue between donor and implementing agency (including during the financial planning stage and about possible contingency budget modifications).

Donors are also partners, with equal responsibility to see a project to completion. The relationship between implementers and donors requires transparency and trust, such that honest progress updates can be made even when implementation is altered by the context. Likewise, when implementers find that the intervention is having a negative impact on the context, a frank and honest exchange with donors on how to become more conflict sensitive should be facilitated. Frequent and honest dialogue between donor and implementer improves knowledge and learning on both sides and enables better project implementation.